Attachments

Attachments let you keep files close to the notes they belong to. This is useful for screenshots, design references, PDFs, exported data, and other supporting material.

Typical attachment flow

• drag a file into the editor
• use the upload control in the toolbar
• paste screenshots directly from the clipboard when supported

Common attachment types

• images and screenshots
• PDFs and documents
• audio or video files when your storage policy allows them
• exported artifacts such as logs or data files

Transcribing audio

If an admin has configured an AI provider with transcription (Admin → Instance Settings → AI), audio attachments can be transcribed into text.

• transcription is off until a provider is configured, so the option only appears on instances that have AI enabled
• run it on an audio attachment to convert speech into text you can keep with the memo
• providers are bring-your-own-key (OpenAI or Gemini), so transcription uses the instance's own AI account

This is useful for voice notes and recorded snippets you want to search later as plain text.

The attachment library

The Attachments page is a library of every file you've uploaded, separate from the memos they live in. Open it to browse, preview, and manage your files in one place.

• files are grouped into Media, Audio, and Documents tabs, each with a live count
• media is shown as a grid grouped by month; images, videos, and motion photos open in a full-screen lightbox
• audio files play inline, and documents are listed as rows you can open in a new tab
• every attachment links back to the memo it belongs to, or is flagged when it isn't linked to any memo
• long lists load in pages with a Load more button

There is no upload control here — attachments are added from the memo editor. The library is for browsing, previewing, and cleanup.

Cleaning up unused attachments

An attachment becomes unused when it isn't linked to any memo — for example, if you uploaded a file but deleted the memo, or removed the file from a memo's body.

When you have unused attachments, the library shows an expandable Unused panel listing them. From there you can Delete all unused in one action (with a confirmation step) to reclaim storage.

Deleting unused attachments is permanent, so review the list before confirming. Attachments that are still linked to a memo are never touched.

Storage implications

Attachments depend on the storage backend chosen for the instance:

• database storage keeps everything together
• local filesystem storage keeps files on the host or volume
• S3-compatible storage separates files from the app host

Operational guidance

• match your backup plan to your attachment storage backend
• use sensible upload limits
• review public memo visibility carefully when attachments are involved
• remember that media-heavy instances need stronger storage planning than text-only instances